5 Ways To Cut Small Business Office Costs

5 Ways To Cut Small Business Office CostsSource: Flickr

Ask any successful business person and they will all tell you the same thing – to increase your profits, cut your costs. And, along with hiring employees, running an office is one of the biggest costs to any business. If you feel you could do with some help to lower your overheads, then read on. We’ve pulled together some great ways to save on your office costs – let’s take a look at them right now.

1. Get A New Office

Be honest – are you living beyond your means? It’s tempting to get yourself a super fly office to appear professional, creative, and forward-thinking. But ultimately, that’s all gubbins until you can prove you can afford it. So, if your rental costs are extortionate, move on. Head to a small business hub instead, or move somewhere cheaper out of town. A lot of companies go under because they can’t afford their rent and rates – don’t be one of them.

2. Reduce Your Energy Bills

A lot of us are catching onto the fact we can get better deals by switching energy suppliers. The thing is, we do it at home, but not necessarily for our businesses. You should always be on the lookout for a better deal for your commercial electricity, gas and water. Of course, if you are in a shared office space, this can be difficult. But if you can find a cheaper alternative, you can still position the property owner to consider using a different company. Just make sure they lower your rates accordingly!

3. Lease, Don’t Buy

First of all, stop buying expensive equipment and lease it instead. You can pick up computers, printers, fax machines and almost anything you like on a lease deal. Most come with some form of protection, too, so you won’t be without for too long when things go wrong. Monthly payments are far easier to manage than the enormous costs of buying new or second hand. And, they go straight into your profit and loss account to reduce your tax burden.


Another option is to allow your employees to ‘bring your own device’, or BYOD. Not only will you benefit from reduced costs, but your employees will already know the most productive way of working on their own machine. That means less training costs for you and a busier and more fruitful day for your employees.

5. Open Source

Another significant cost to businesses is the software that they use. If you have to get a copy of Word or something similar for every computer, it can turn into an expensive outlay. Instead, look into open source alternatives. Open Office, for example, is an excellent alternative to Microsoft Word, while you can use products like GIMP instead of Photoshop. Both will reduce your costs and still give you viable tools to work with.

As you can see, there are many different ways that you can save costs in the office. When you combine them together, it can have an enormous effect on your overall profits. Do you have any more ideas to add?