Your business is probably deeply invested in technology. So what would happen if something went wrong with the electrical equipment in your office? I imagine it’s not going to be pretty!
Make sure you protect yourself against tech disasters. Follow this guide!
1. Get Insured
There are so many things that could go wrong with the technology in your office. A fire could destroy your computers. Water damage in the building could result in leaks that harm your tech. Even severe weather could cause some problems. And I’ve yet to mention the possibility of office burglaries! The problem here is that a lot of business owners think that their landlord’s insurance plan will cover all the items inside the property. But this is very unlikely. Make sure your office equipment is properly insured.
2. Find and Fix Any Electrical Faults ASAP
One of the least talked-about problems with office equipment is the electrical system that supports it. But a problem with your electrical setup is actually a very common cause of technological disaster. Remember how much damage can be done when some technology is turned off when you’re not supposed it turn it off. If there are power cuts or unexpected surges, then that’s a huge risk. Get it sorted asap! Electrical contractors will be able to assist.
3. If You Need Good Support, Get It
A lot of business owners underestimate how involved business IT can get. I won’t lie: keep it all maintained correctly can be quite a tall order. But you can’t really afford to cut corners in this area. If there’s a problem with the tech in your office, then it needs to be handled in an expert fashion. Many businesses have tech experts on-site, usually among their own pool of employees. But those who don’t have that can look into getting expert IT support from the outside.
4. Upgrade Your Computers as Often as You Can
A big problem in the world of business is the use of outdated technology. The average office computer is likely to be much older than the average home computer. This may seem odd, considering that a business is likely to have more money than, y’know, a single person. But that’s how it is. Of course, there’s nothing inherently wrong with having a work computer around for a long time. You just need to make sure you upgrade them often in order to keep the fighting fit. Of course, when it does come time to replace them altogether, don’t be tempted to cut corners there.
5. Consider Downsizing
Do you simply have too much technology at your workplace? You may not consider it to be too much of a problem. After all, what harm can excess technology be doing, really? Well, it depends how much use you actually get out of something. I’ve been in several offices where there are tech objects plugged in and ready to go that are never actually in use. Computers, printers, scanners, phones – it all adds up. It takes focus away from the tech you really need. Bring the focus back in by getting rid of technology you’re not really using.
6. Avoid Public Wi-Fi Networks
Sometimes, the Internet in your office can get a little slow. You’ve got so many people all trying to use the same Wi-Fi network, after all. Of course, this can be tackled by improving the quality of the Internet service you have. But when the Internet is slow, some of your employees might be tempted to connect to other networks. This is usually pretty easy, especially when you’re working in the city. There are public Wi-Fi hubs everywhere, many of them unprotected. And that’s the word you need to pay attention to: unprotected. When you connect to a public Wi-Fi network, there’s a chance that someone could be accessing the data on the work device that’s connected. You need to make sure that employees using work devices are only connecting to your own approved network.
7. Make Sure Your Data is Backed-Up
What’s the worst thing about tech disasters? Some would say it’s the cost involved in repairing everything. Others would say it’s the downtime that comes with you not being able to use some of your equipment. But I think the worst outcome is that you lose a lot of important business data. You need to make sure you’re backing up all your important assets. Use external hard drives, as well as cloud storage services. Make sure you always have a copy of this data available just in case something happens.