A Step By Step Guide To Organising Company Paperwork Once And For All

A Step By Step Guide To Organising Company Paperwork Once And For AllSource: Wikimedia

Organisation means productivity and productivity means growth. Therefore keeping any business organised is of paramount importance. So if you don’t consider yourself particularly blessed in the ‘natural organiser’ department, read on for our tips on how to get your company organised, and keep it organised with these simple steps.

1. Decluttering

No office full of clutter and years of paperwork build up is going to be a productive or calming place to be. Therefore you will want to start your ‘operation organisation’ with an ‘operation clean-up’. So go through your office with a fine tooth comb and start throwing away objects that have no use in your office anymore. Recycle broken objects and donate items that you no longer need, but others may.

2. Record Retention and Organisation

It is crucial for every business to find a system of keeping important records and documents. The tendency is to go either of two ways. To be too ruthless and through too much away and lose important documents. Or to be too cautious and to keep everything, which results in never actually being able to find anything. Therefore a proper IRCH – Document Retention system is essential for the safe keeping and effective organisation of all files and records. If this is too overwhelming for you there are companies that specialise in this that can take on this job for you. Or you can allocate yourself, and one or two other senior members of staff, that can take on this task with you. Once you are up to date and organised, make sure that you are keeping on top of the organisation, at least once a month, to make sure that it doesn’t build up again.

3. Say Goodbye to Paper Receipts

And now all IRS companies accept electronic copies of receipts there is really no reason that you should continue hanging on to all those endless folders of receipts. Merely download a receipt management scanner application onto your phone or office tablet and use this to scan all of your receipts into one safe and uncluttered digital place. Make sure that you are using an app or software that allows you to export that data to numerous different expense reporting or accounting apps that.

4. Cloud Storage and Sharing

If you are still primarily paper based in your company then maybe it is time to reconsider this strategy. With so many companies going paperless, and thriving off it, it is have never been easier to start winding down on your paper consumption and becoming more organised.

Cloud storage and sharing applications are one of the best ways that companies can become much more organised and say goodbye to offices full of confusing and disorganised paper files. By using cloud storage software you can clean up your personal storage as well as being able to access your new electronically stored documents easily and quickly. Which also makes sending documents to and from your clients much more efficient and straightforward.

Getting organised, getting your paperwork straight and going paperless is not something that happens overnight. So take on the project in a calm and relaxed way and tackle it on a ‘do a little a lot’ approach and you and your office will be super organised and straight in no time at all.