People make fewer business meetings nowadays. After all, you can get into direct contact with people more easily than ever. With mobile phones the increasing quality of video calls, you can speak with people all over the world at the touch of a button. But every now and then a face to face business meeting creates a good impression. It demonstrates sincerity and a higher level of commitment to a potential client or business partner. However, if you’re going to put all of that effort in, you’re going to want to ensure that you leave the best impression possible. This means getting there on time. Here’s everything you need to be prompt and prepared.
1. Map Your Journey
This one is pretty common sense, but mapping your journey is a step that most people leave to the last minute and rush. You should have multiple options available so that you have a failsafe option if you have issues along the way. Remember that digital maps can be really useful. Opt for the fastest and most reliable system available. See it as an investment. More modern digital maps will be able to alert you to disruptions, roadworks and traffic in real time, allowing you to make the best choices en route. You should also keep a physical map on hand too. This means that you have something to fall back on if your digital device runs out of battery or loses signal.
2. Book A Room
If you’re travelling a long distance, it’s always a good idea to book a room local to the meeting place for the night before. This means that you’ll already be close to the location when you get up in the morning, rather than having to catch flights or take long trips in the morning. This also reduces the risks of getting caught up in major traffic and making a late arrival. Think about it: rather than having to rush about, you can get a good night’s sleep in a comfortable bed, wake up, get ready at a comfortable pace, have some breakfast and go over your notes and points before heading to the meeting. If you’re choosing the venue for the meeting, you could even suggest meeting at the hotel bar or restaurant. These are usually high quality and used to hosting smaller business meetings. Then you’d be able to literally walk from your room to the venue, which is even easier.
3. Have Your Meeting Materials Prepared
It’s likely that you’ll have some paperwork to take with you. This might consist of contracts, terms of an agreement, information about your brand or company and sales figures or other statistics. Make sure that these are all neatly packed away and organised in a folder or file. This will allow you to simply pick up your files and go as soon as you’re ready.
If you follow these steps you’ll be on the right tracks to make the best impression possible for your meeting. You’ll be prepared, look brilliant and be sufficiently rested to make all of the points and cover all of the topics you intend to.