Moving into a new company office is an exciting time for you and all of your employees. Unfortunately, it is also one of the most stressful tasks you’re ever going to have to deal with, especially if this is your first time. There’s just so much that you have to handle and consider and if you forget about any of these things it could spell disaster for everyone involved. To avoid this and help you to stay as stress-free as possible, here are five important things you need to consider to complete your office move successfully.
1. Costs And Budget
Before you can do anything else, you need to work out exactly how much you can afford to spend on your move. When moving offices, costs can rack up quite quickly, so it’s crucial that you’re as thorough as you possibly can be and try to stick to this budget as much as you can. Unfortunately, mistakes and hidden costs can come out of nowhere, so it’s also vital that you have a cash cushion to fall back on if something doesn’t quite go to plan.
2. Moving Plan
Having a moving plan is an absolute must, as it helps to keep everything on track, prevents mistakes from being made, and ensures that your move disrupts your business as little as possible. While you’re planning, you’re going to have to decide whether to do everything yourself or hire a moving company, like Bekins Moving Solution. Hiring a moving company is almost always the better choice, as it means you can focus on your business, instead of moving.
3. Equipment And Furniture
Moving offices is the perfect opportunity to have a good clear out and get rid of any equipment or furniture you no longer want or need. There’s no point in wasting time and money moving things you aren’t going to use, so it’s important that you do this as soon as you can. Instead of throwing all of these things away, you should see what you can donate or sell. Whatever you can’t, you should make sure that it’s recycled properly.
4. Effective Communication
Relocating can massively disrupt your business, which is why it’s so crucial that you’re organised and communicate effectively with your customers, employees, landlords, suppliers, and any other important contacts. Make sure that everyone that needs to knows that you’re moving, when, and where you’re moving to. You should send out emails, post on social media, and update your address on your website, business cards, and social media accounts.
5. Office Design
Don’t make the mistake of moving all of your furniture and equipment into your new office and then deciding where it should all go. This will only lead to stress and probably won’t look very good. Instead, you need to take some time designing your new office before moving day. You should plan your space as efficiently as you can and focus on productivity. If you need any help with this, you can always ask your employees for their thoughts.
Moving offices can lead to mistakes, disruption, and a whole lot of stress, but, if you consider these five important things, you should find the process goes a lot smoother.