5 Ways To Prevent An IT Meltdown At Your Office

5 Ways To Prevent An IT Meltdown At Your OfficeSource: Wikimedia

The thing about IT is that many folks assume they can take care of any computer problems themselves. After all; the Internet is a useful resource, right? But what happens if there are plenty of IT systems to manage? As you can imagine, it can be something of a nightmare to keep on top of everything!

Should some kind of IT meltdown occur, what happens next? If you’re the designated IT person at your office, the buck stops with you. In other words, you are responsible for fixing things – and fast!

That’s quite a weight to carry around on your shoulders. Why make work for yourself when you can put things in place to make your life easier? Here are five ways to prevent such an IT meltdown from happening at your workplace:

1. Keep Your Technology Up-to-Date

You might not realise it, but many IT issues occur because of incompatibility problems. If you’re still using Windows XP, for example, that new enterprise software you need may not work.

It’s worth doing an annual audit of your infrastructure and IT systems. That way, you can identify systems that need upgrading or replacement. You’ll also have a lower risk of dealing with a computer conundrum in the future.

2. Store Your Files in the Cloud

There was once a time where people claimed cloud computing wasn’t secure enough for them. Nowadays, it’s hard to avoid the fact they are more secure than your LAN servers!

Cloud servers have a plethora of digital and physical security in place. What’s more, it makes sense to store your important data off-site. Imagine what would happen if your data got stored on the premises and there was a fire or natural disaster?

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Source: Flickr

3. Use the Right Tools to Monitor Your Infrastructure

Whoever said prevention is better than the cure should be given a medal! From an IT point of view, systems monitoring is crucial to avoiding downtime and loss of data. I like to use the www.rightitnow.com application tools, but there are plenty of alternatives.

Just don’t assume everything will work fine 24/7. Trust me; things WILL break at some point. It’s just a question of preventing that scenario before some real damage gets done!

4. Lock Down Your LAN

It’s important that you don’t let any person use your computer networks. Be sure only to allow authorised users onto your LAN. This is also important for shared resources like file servers and printers.

I suggest implementing a client-server setup for your network. For instance, you could have a Windows or Linux server that authenticates users on your LAN. Anyone else will just get denied access. Of course, your monitoring software should also detect such login attempts too!

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Source: Flickr

5. Prepare for the Worst

Last, but not least, you need to consider contingency plans if you have a power cut, for example. For that scenario, it would be wise to install some backup power systems.

Don’t worry; you don’t need to buy huge generators! It’s possible to get portable backup battery units from the likes of APC.

I hope you’ve enjoyed reading today’s article. See you soon!