For a small business owner, moving offices can seem like a daunting proposition. What if your new location is less appealing to clients — or causes confusion with your existing client base? What it overheads for the move end up crippling you financially?
Nonetheless, office moves are sometimes a necessary fact of life — particularly if you’re renting your office space, as is common for small businesses.
In the interest of saving you stress and misery, here’s a short guide on how to move offices without a hitch.
1. Plan The Move Meticulously In Advance
If in doubt, create a plan.
Planning your office move as far as possible in advance (by as much as a full quarter wouldn’t be unreasonable) allows you the luxury of exploring options which would otherwise not be available. The more you have worked out on paper, the more you can manipulate the specifics of the move to suit you.
Start by creating a timeline and checklist for all the different stages of the move; when each should be done by, and what work would be entailed in achieving it satisfactorily.
Include a list of essential actions which must be undertaken before the move can be declared “successfully completed”. This can include things like completing internet installation at your new premises.
2. Update Your Business Contacts About The Move Well In Advance
One of the major areas where an office move can create tension and trouble for your business, is in how it impacts the ability of your suppliers, clients, customers and contacts to keep up normal working relations with you.
It’s absolutely imperative that you update all relevant business contacts about your move well in advance, and that you remind them periodically as the date approaches. The last thing you want is for a long-time client to get confused and disheartened by the move and to cease contact.
Newsletters and social media updates can be used to inform the general public about the pending move, while phone calls, emails, and in-person meetings should be used for existing contacts.
3. Update Promotional Materials A Week Or Two In Advance
Following on from the last point, it’s important that you have your promotional materials updated with your new location, as and when appropriate.
To avoid confusion (with customers trying to prematurely reach out to you at your new location) these updated materials should be planned well in advance, but released only a week or two prior to the move.
This goes for business cards, promotional flyers, letterhead copy, etc.
4. Use Trustworthy Professionals
Though it may be tempting for a small business owner to try and follow a DIY ethos for an office move — I.e. shuttling things from one building to another in your family car — there are good reasons to spend a bit extra and to invest in a professional office removals company instead.
One of the major reasons is that doing so gives you the space to focus on the other logistics involved in the move, rather than micromanage the whole process. Office removals experts are also more likely to protect your goods and avoid losing valuable items in transit.